Project Officer-AHP (Australian Humanitarian Partnership Project

                                                      CARE International in Timor-Leste – CITL

INTRODUCTION:

CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.

CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.

PURPOSE OF THE POSITION:

The Project Officer is responsible for supporting the Project Manager with the overall planning and management of the AHP-DFAT Project at the Municipality level and provides quality oversight to ensure that activities implemented in the target aldeias/socos are using the appropriate strategies. The position is responsible for managing/supervising Field Officers and providing them with guidance on CITL process and procedures as required. The role will also play an important role in continuing to foster the relationship with various stakeholders in the target areas, which is Viqueque. The PO will be responsible for overseeing all field level reporting and finances, and supporting in preparation of project level planning and reporting. This job description may need to revise based on project needs.

MAIN RESPONSIBILITIES:

Project Management:

·         Responsible for planning, implementing and reporting of activities happens on a timely basis in the target areas

·         Ensure timely and open communication with Deputy Project Manager in order to facilitate appropriate decision making in regards to the project

Project planning:

·         Along with FOs, develop work plan for all the activities awarded in the contract considering the given timeframe with the support from PM.

·         Approved monthly work plans for project activities developed by FOs and ensure its implementation.

·         In case of any deviation in planned activities should communicate with PM and make alternate plan Also update DPM without any delays along with the alternate plan.

Project Implementation:

·         Ensure field officers are coordinating with the local leaders (Director-Health at Municipality level, CHC at Admin Post level and Health Post at Suco, Administrator-Administrative Post, Xefe Sucos, Xefe aldeias, other leaders in the assigned areas. Ensure preparation of a contact list with all stakeholders and communicate with the concerns as required.

·         Support FO in Identify the vulnerable group/Institutions to distribute budgeted materials of handwashing stations (includes soap), water tanks and COVID-19 prevention awareness outreach and messaging with communities

·         Support Field Officers in ddistributing of different materials to the Vulnerable group and Institutions and Raise awareness on COVID-19 mitigation with the health workers

·         Monitoring of health awareness sessions delivered by Health Workers and Xefi Suco/Aldeias

·         Ensure collect gender disaggregated data.

·         Ensure Municipality and sub-district authority are updated about the project progress and future plan.

·         Support FO to work closely with Community Radio on COVID 19 broadcasts (radio Kommunidade) and social media on prevention awareness raising and also to promote messages on positive parenting, shared household responsibilities and shared caring responsibilities

·         Support FO to distribute hygiene kits and PPE at health posts, SISCa (Community Health Outreach Service), safehouses and community health centres, and Distribution of PPE (personal protective equipment) to health workers and other vulnerable groups.

·         Ensure Farmers and Farmer Groups and vulnerable households to grow and store produce and support to vulnerable households to maintain food security

·         Support FOs to using social media to promote gender-based violence referral services and healthy relationships and radio to promote messages on positive parenting, shared household responsibilities and shared caring responsibilities

·         Ensure that information about the referral system of domestic violence and gender-based violence (GBV)

·         Provide whistles for women and adolescents as a violence protection lens to alert others if they experience violence distributed to all suco targeted.

·         Ensure that all relevant data are stored and captured

·         Ensure staff are reimburse advance taken for the project activities.

·         Ensure collection of record and follow up on success stories, lessons learned and progress towards outcomes as per plan

·         Assist PM in report writing both monthly and final.

Human Resources, Financial and Logistics Management:

·         Supervise Field Officer based in the municipality level.

·         Developing performance development plans according to mutual agreement as applicable.

·         Together with the management team, help all staff to develop ownership and responsibility for the program as a whole and create a team spirit amongst staff

·         Identify critical staff capacity needs and communicate to HR and PM as appropriate

·         Support PM in preparing procurement plan, monitoring expenditures, and monitor against the budget and guidelines of CITL and the donor.

Monitoring and Evaluation

·         Ensure the quality of implementation of project specific activities in line with the program MEL plan and close collaboration with the Program Quality unit.

·         Provide regular reports to PM in regards to the progress of the program and also in-case of any deviation from the approved plan with alternate suggestion/plan.

·         Support team in baseline, mid line, and end line data collection process and also reporting.

·         Track progress of planned activities and based on the progress prepare plan for the next.

Liaison and Representation

·         Liaise with relevant stakeholders to update/share the project progress

·         Represent CITL in all forum as required.

Other

·         Manage project advances, expenditure and financial acquittal with support from the DPM.

·         To proactively participate in the APPA process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities as applicable.

·         Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives

·         Demonstrate an understanding of gender equality and women’s empowerment, disability inclusion and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity

·         Uphold and promote CARE’s commitment to Child Protection

·         Uphold CARE’s code of conduct

EXPERIENCE AND QUALIFICATIONS:

·      Relevant Bachelor’s degree with at least 5 years’ experience in managing project in the municipalities

·      Good leadership and management skills

·      Experience in project planning, and monitoring of work plan, budget and  expenses

·      Ability to promote collaboration with CITL staff, Government, Local authority, and other partners

·      Ability to understand, comply and uphold all relevant CARE International in Timor Leste policies and standard procedures

·      Ability to write and present regular reports to management as required

·      The candidate should be organized, effective, creative, a team player, and  highly motivated

Computer literacy within standard Microsoft Office programs, i.e. Word, Excel, Power Point, and Data Bases and excellent communication skills in English and Tetun both written and spoken. Local languages such as Makasai an asset.

In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.

To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to [email protected] OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 12^th of June 2021. Only successful candidates will be contacted for the interview.

CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.

CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.